Introduction and General Terms

Kennaa Riding Club (KRC) are committed to protecting your personal information when you are using our services. This data protection notice relates to our use of any personal information you provide to us.

In order to provide you with our services, we require information from you. This notice explains:

  • What information KRC may collect about you
  • How KRC will use information we collect about you
  • When KRC may use your details to contact you
  • Whether KRC will disclose your details to anyone else
  • Your choices regarding the personal information you have provided to us.

Whenever you provide such information, we are legally obliged to use your information in line with all laws concerning the protection of personal information, including the Data Protection Act 1998 (these laws are referred to collectively in this privacy notice as the “data protection laws”) and the new General Data Protection Regulation (the “GDPR”) which became enforceable in May 2018.

The GDPR states that personal data (information relating to a person that can be individually identified) can only be processed if there is a legal ground to do so. Activities like collecting, storing and using personal information falls into the GDPR’s definition of processing. The GDPR provides six legal grounds (reasons) under which personal information can be processed (used) in a way that is lawful. For the processing to be permitted by law (lawful), at least one of the legal grounds must apply.

KRC will only process (use) your personal informationto process your competition entries and results. The club will not, without your permission, sell, publish or share information which you have given us that identifies you or any person, other than to British Riding Clubs (BRC). That organisation uses your data only to keep in touch with you and advise you of any events/information they consider you would wish to know about. BRC has its own privacy policy which you can view on its website.

The KRC website may contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy policies, including cookies, and we urge you to review them. They will govern the use of personal information you submit or are collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.

What information will KRC collect about me?

When you contact us through the KRC website, we may ask for information from you. This can consist of information such as your name, email address, postal address, telephone or mobile number.

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please email us at


If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

KRC may use cookies. We use analysis software to look at cookies for the purpose of enhancing your user experience. This information is not used to develop a personal profile of you and the log files are regularly purged.

How will KRC use the information they collect about me?

KRC will use your personal information for a number of purposes including: for “service administration purposes”, which means that KRC may contact you for reasons related to the service you have signed up for, or to contact you about a submission you have made to the website, including any content you provide.

Where KRC proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for your use other than as listed above.

When will KRC contact me?

KRC may contact you in relation to the functioning of any service you have signed up for, in order to ensure that KRC can deliver the services to you; and where you have opted to receive further correspondence;

Will I be contacted for marketing purposes?

KRC won’t contact you for marketing purposes, or promote new services to you unless you specifically agree to be contacted for these purposes.

Will KRC share my personal information with anyone else?

We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or if required in order to provide an agreed service – this will be agreed in advance. Generally, we will only use your information within KRC.

How long will KRC keep my personal information?

We will hold your personal information on our systems for as long as is necessary for the relevant service.

Changes to KRC’s Data Protection Notice

KRC may change this notice from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This notice is effective from 25thMay 2018.

If you have any questions or comments about this data protection notice please contact one of the KRC committee members.

Photography and Video Consent

KRC recognises the need to ensure the welfare and safety of all young people at club events. In accordance with the British Horse Society safeguarding policy, we will not permit photographs, video or other images of children/young people to be taken without the consent of the parents/carers and children/young people.


KRC will take all possible steps to ensure these images are used solely for the purpose they are intended. If you become aware that these images are being used inappropriately you should inform the club’s safeguarding officer immediately.